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Advertisement for BID Notice to Contractors for NYS SRF Project NO. 6342-02-00 Wastewater Treatment Plant Roof Replacement Project






NYS SRF PROJECT NO. 6342-02-00






Sealed Bids for the construction of the Wastewater Treatment Plant Roof Replacement Project will be received by the Village of Phoenix Village Clerk at the Village Offices located at 455 Main Street in the Village of Phoenix, NY until 2:00 P.M., Local Time, April 12, 2021 and then at said office, at said time, publicly opened and read aloud. The project generally includes the removal of approximately 4,370 square feet of the bituminous asphalt roofing system and the replacement of the roof with a new EPDM roofing system including all flashing, insulation, vapor barrier, fasteners, adhesives and all appurtenances necessary to provide a complete roofing system.  The upper roof will require the removal of the concrete, including asbestos abatement of same. Also included is the removal and replacement of the HVAC equipment located on the roof.


The Issuing Office for the Bidding Documents is Avalon Document Services, 901 North State Street, Syracuse, New York 13208. Prospective Bidders may examine the Bidding Documents online and may also obtain copies of the Bidding Documents from the online planroom: .  The Bidding Documents may be obtained only from Avalon Document Services, 901 North State Street, Syracuse, New York 13208, phone number 315-471-333 (please ask to speak with a member of the Syracuse Service Team), upon payment of a non-refundable amount of $40.00 per set. Checks shall be made payable to Avalon Document Services. Payment via credit card and charging to an Avalon Account will also be allowed for this bid. Bidding Documents may be picked up at Avalon Document Services, anytime Monday through Friday, when you place an order a pick-up time will be given to you (sets are not preprinted, an order must first be placed) or be delivered via UPS or FedEX upon request to Avalon Document Services. Plans may be shopped to the bidder upon receipt of an additional non-refundable freight charge of $30.00 payable to Avalon Document Services by separate check or credit card payment. Bidder has the option to provide Avalon Document Services with Bidders UPS or FedEX shipping account number to expedite the delivery of the documents.


Each plan holder of record will be notified by an e-mail regarding each addenda issued for the project. Emails will be from Avalon Document Services “ReproConnect.” It is the responsibility of each prospective bidder to submit an accurate e-mail address when requesting Bidding Documents. It is the responsibility of each bidder to check the Public Planroom on the website to ensure that all addenda have been received and to download each addendum. Large addenda and addenda containing full sized drawings will be sent in hard copy format via U.S. Mail or a nationally recognized overnight carrier.


The Owner is exempt from payment of sales and compensating use taxes of the State of New York and of cities and countries on all materials, equipment and supplies sold to the Owner pursuant to this Contract. Also exempt from such taxes are purchases by the Contractor and his Subcontractors of materials, equipment and supplies to be sold to the Owner pursuant to this Contract, including tangible personal property to be incorporated in any structure, building or other real property forming part of the Project. These taxes are not to be included in the Bid.


Each Bid must be accompanied by cash, certified check, cashier’s check or bid bond in an amount not less than five percent (5%) of the amount of the Bid in the form and subject to the conditions provided in the Information for Bidders. The right is reserved to waive any informalities in the Bid and to reject any or all Bids.

Village of Phoenix Wastewater Treatment Plant Roof Replacement Project