Notice of Request for Proposals

NOTICE OF REQUEST FOR PROPOSALS VILLAGE OF PHOENIX The Village of Phoenix is seeking proposals from qualified individual consultant or consulting firms to provide professional grant administration services in connection with a 2019 award of NYS Office of Community Renewal New York Main Street Grant (NYMS) for revitalization of the Village of Phoenix Main Street area, more specifically a section of the Village of Phoenix’s Canal Waterfront District, including 60, 67, 69, 71, 73, 75, 77, 79 and 81 State Street 16-18 BRIDGE STREET.  The maximum amount of NYMS funds to be provided to the Village of Phoenix is $290,000, awarded to the Village under SHARS ID: 20190235, CFA ID: 91016 and with work intended for 2020 and 2021. PROPOSALS WILL BE RECEIVED AT THE VILLAGE CLERK’S OFFICE, 455 MAIN STREET, PHOENIX, NEW YORK, BETWEEN THE FOLLOWING HOURS:  MONDAY THROUGH FRIDAY – 9:00 A.M. to 4:00 P.M. (REGULAR BUSINESS HOURS). THE COMPLETE REQUEST FOR PROPOSALS AND GRANT CONTRACT ARE ON FILE AT THE VILLAGE CLERK’S OFFICE WHERE THEY MAY BE INSPECTED DURING REGULAR BUSINESS HOURS.  REQUESTS FOR COPIES OF SAME may be emailed to [email protected] with “NYMS ADMINISTRATIVE SERVICES” in the subject line AND WITH COPY OF REQUEST TO [email protected] Proposals for NYMS Grant Administration Services must be clear, concise and specific.  proposals, in hard copy, must be addressed and sent OR DELIVERED to:

 “Proposals – NYMS Administrative Services

c/o Roxanne Demo, Village Clerk-Treasurer

Village of Phoenix

455 Main Street

Phoenix, New York 13135”

 

All proposals must actually be received by 2:00 p.m. on MARCH 2, 2020.  postings by such date may not be considered.  PROPOSALS WILL BE PUBLICLY OPENED AND READ AT 3:00 P.M., on MARCH 2, 2020 AND ALL INTERESTED PARTIES ARE INVITED TO ATTEND. This RFP, Proposals submitted in response, and any contract entered into in connection therewith are and shall be subject to all terms and conditions of the subject grant contract, and all funding source rules, regulations and policies. THE VILLAGE OF PHOENIX RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS, REISSUE A RFP, OR TO PROCEED IN AN ALTERNATIVE FASHION AS MAY BE PERMITTED BY THE APPLICABLE FUNDING SOURCE RULES, REGULATIONS AND PROCEDURES. NO PROPOSALS RECEIVED MAY BE WITHDRAWN BY ANY PROPOSER FOR A PERIOD OF FORTY-FIVE (45) DAYS FROM THE DATE OF PROPOSAL OPENING. AS PERMITTED/REQUIRED BY AND/OR SUBJECT TO APPLICABLE LAW AND/OR FUNDING SOURCE RULES, REGULATIONS AND POLICIES, CONSULTANTS UNDER GENERAL OR SPECIFIC RETAINER, OR PRIOR CONTRACT OR COMMITMENTS WITH THE VILLAGE OF PHOENIX IN RELATION TO THE PROJECT MAY BE GRANTED A GREATER WEIGHTED CONSIDERATION, AND ANY SMALL AND MINORITY FIRMS, WOMENS BUSINESS ENTERPRISES AND LABOR SURPLUS AREA FIRMS, AND FIRMS BENEFITTING OR PROVIDING ECONOMIC OPPORTUNITIES TO LOW AND VERY LOW INCOME PERSONS AND RECIPIENTS OF GOVERNMENT ASSISTANCE FOR HOUSING PROPOSERS ARE ADVISED TO PROVIDE ANY SUCH INFORMATION IN THEIR PROPOSAL FOR POSSIBLE CONSIDERATION. BY ORDER OF THE VILLAGE OF PHOENIX BOARD OF TRUSTEES S/ ROXANNE DEMO __________________________________________________ ROXANNE DEMO, VILLAGE CLERK-TREASURER February 7, 2020